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Human Resources Specialist
Phoenix, AZ
Job Description
Human Resources Specialist
Job ID: 319876
Location: Phoenix College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$18.56 - $24.13/hourly, DOE
Grade
110
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
- Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Campus Statement
" href="https://apptrkr.com/get_redirect.php?id=5188968&targetURL=https://www.phoenixcollege.edu/" style="color: rgb(17, 85, 204); text-decoration-line: none;" target="_blank">Phoenix College (PC) welcomed its first students as one of the first institutions of higher education in Maricopa County on September 13, 1920. PC's founders envisioned the College as a place of inclusion as a non-segregated institution. In 1962, the " href="https://apptrkr.com/get_redirect.php?id=5188968&targetURL=https://www.maricopa.edu/" style="color: rgb(17, 85, 204); text-decoration-line: none;" target="_blank">Maricopa County Community College District (MCCCD) was established, with PC as the flagship institution. MCCCD is now one of the largest community college districts in the nation.
PC serves an ethnically diverse student population and is a Hispanic Serving Institution (HSI) with over 17,000 students. PC proudly champions the values of equity, integrity, and community. The majority of PC students are part-time, first-generation students seeking career and technical education or university transfer. PC is nationally recognized as a " href="https://apptrkr.com/get_redirect.php?id=5188968&targetURL=https://www.phoenixcollege.edu/excelencia" style="color: rgb(17, 85, 204); text-decoration-line: none;" target="_blank">Seal of Excelencia Certified institution for intentionally serving Latino students and demonstrating positive student outcomes.
With more than " href="https://apptrkr.com/get_redirect.php?id=5188968&targetURL=http://pcc012bagrkncrd.devcloud.acquia-sites.com/academics/programs" style="color: rgb(17, 85, 204); font-family: Arial, Helvetica, sans-serif; font-size: small; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-line: none;" target="_blank">150 degree and certificate programs, Phoenix College embraces a " href="https://apptrkr.com/get_redirect.php?id=5188968&targetURL=https://www.phoenixcollege.edu/learning-college" style="color: rgb(17, 85, 204); font-family: Arial, Helvetica, sans-serif; font-size: small; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-line: none;" target="_blank">learning-centered approach to ensure quality teaching and learning. We strive to prepare students to meet their unique goals - university transfer, career training and advancement, and lifelong learning. Join our top-tier faculty and staff as we innovate and lead in higher education.
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
- 20 paid observed holidays
- ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
The Human Resources Specialist is an integral position that supports the Phoenix College Human Resources team and serves as the primary point of contact for the Administration Building. This position is responsible for independent administrative support, ensuring excellent customer service, and facilitating the temporary hiring processes. The ideal candidate will be capable of working in a fast- paced, deadline driven, multi-tasking team environment, while upholding strict confidentiality standards. Additionally, this role interacts with a diverse range of individuals, including staff, faculty, administrators, students, and the public. Developing positive working relationships with fellow support staff within the administration building is key to success in this role.
Essential Functions
30%- Facilitates the temporary hiring process, which involves conducting background checks, reference checks, verifying employment, confirming qualifications, and data entry; Serves as primary contact for onboarding activities and I-9s; Ensures consistency and accuracy in the hiring and data entry processes
30% - Oversees the human resources customer support account, using independent judgment to respond to inquiries; Provides customer support, researches and responds to inquiries, troubleshoots issues in various areas, including recruitment, payroll, general benefit questions; Ensures compliance with MCCCD policies, as well as state and federal laws and regulations
25% - Serves as the initial contact for both the human resources department and the administration building; Welcomes visitors, manages incoming calls, and accurately relays messages; Maintains department calendar and assists with correspondences, as needed; Initiates paperwork and provides routine assistance in the completion of forms for various personnel actions or programs
10%- Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures; Special projects doing research, documentation gathering, or other relevant human resources projects as directed
5%- Performs other duties as assigned
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one (1) year of experience in human resources support, particularly in advanced-level clerical, administrative support, and customer service within an office setting.
OR
High School Diploma or GED and three (3) years of experience in human resources support, particularly in advanced-level clerical, administrative support, and customer service within an office setting.
Desired Qualifications
1. Experience performing HR related functions within Maricopa County Community Colleges District (MCCCD).
2. Experience working in higher education or public sector environment.
3. Experience performing functions related to hiring full or part time employees, including recruitment, onboarding, conducting I9s, etc.
4. Experience performing administrative tasks, such as calendar management, scheduling appointments, answering phone calls, responding to customer emails.
5. Experience using Microsoft Word, Excel, and/or Google products (Gmail, Google Doc, Google Sheets, etc).
6. Experience providing customer service to multiple locations/departments, in writing, in person and over the phone.
Special Working Conditions
May require prolonged periods of viewing a computer screen
May require prolonged periods of sitting.
May be required to lift or carry up to 25 lbs
How to Apply
Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment (must include number of hours worked)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Position posting will remain open until filled.
First review of applicants will occur on April 18, 2024. Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1 year
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